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Grants Manager


The Grants Manager will work under the direction of the Senior Director of External Affairs to assist the University City Science Center (UCSC) in planning and executing the government grantmaking process. Their core responsibilities include serving as project director on grant applications and managing all grant reporting and compliance. They will also conduct prospect research, write grant narratives, compile grant budgets, and submit grants via various platforms (e.g.,, NSF FastLane).

The two chief responsibilities of the Grants Manager will be managing and submitting grant applications to government entities (city, state, federal), and handling reporting for all awarded grants such as collecting program data related to the grant and submitting reports. Both primary activities involve working closely with the Accounting team, program staff, and other key department stakeholders. The Grants Manager should have experience with writing requests for funding and the hands-on development of grant applications, including narrative and financial components. As the project manager for government grants, they will be responsible for managing the grant application process and timely submissions of government grants for UCSC. They will also interface across UCSC departments to develop comprehensive, timely, and complete reporting.

The Grants Manager will work with the Accounting team to identify current and future budget gaps, proactively research government funding prospects, and track fundraising activity. This research and internal reporting ensure that public fundraising aligns with UCSC’s strategic goals. The goal of this work is to grow the government fundraising capacity at UCSC.

On occasion, the Grants Manager will manage the work of external fundraising consultants who help prepare grant application packages.

This position has external contact with institutional funders, corporations, government officials, grant program officers, donors, and other organizational partners. This position has access to sensitive UCSC information and is expected to handle such information with integrity and professionalism.


  1. Grant Applications. Leads project teams and manages applications for funding to ensure timely completion of planned submissions. Serves as project manager for government (city, state, federal) requests for funding. Ensures all departments provide necessary information for funding proposals. Compiles, finalizes, and submits grant packages.
  2. Grant Writing. Prepares compelling requests for funding. Works to assemble and develop professional grant submission packages, including writing narratives, copy editing, and soliciting internal/external written inputs from relevant stakeholders. Juggles the many moving parts of a grant application. Able to write articulately about a variety of complicated topics (e.g., youth STEM education, adult workforce training, entrepreneurial programming, conferences and events, tech-based economic development).
  3. Grant Budgeting. Works with Accounting staff, program leads, and the Senior Director of External Affairs to compile budgets for funding proposals. This includes Excel budgets and descriptive budget narratives.
  4. Prospect Research. Seeks out new government grant opportunities by conducting research and updating relevant UCSC staff by proactively searching and identifying funding that fills projected budget gaps.
  5. Grant Reporting. Facilitates the development of required reports for funders in compliance with award terms and ensures timely reporting to all funders.
  6. Grant Compliance. Ensures UCSC meets the conditions in grant award agreements, including programming and reporting. Ensures all grant requirements are met by proactively working across units to review activities and raising potential compliance issues in a timely and meaningful manner. Liaises with Accounting staff to ensure that fiscal compliance is maintained according to the Code of Federal Regulations Uniform Guidance (i.e., CFR200), which aids grantees in the administration of Federal grants.
  7. Outcome & Impact Measurement. Uses Excel, Salesforce, and other tools to track funding opportunities, generate reports, and otherwise track and quantify fundraising outcomes and impacts.
  8. Other. Completes special projects specific to the function of the department or as needed for the department as directed.


  1. Attends relevant workshops as necessary to maintain professional and technical knowledge, certifications, and licensure.
  2. Facilitates and attends relevant staff meetings to promote communication and execution of goals and objectives.
  3. Other duties as assigned within the scope of position expectations.


  • Understanding of UCSC’s mission, goals, and objectives
  • Ability to work independently with a high level of self-initiative, and contribute as part of a larger team
  • Proven ability to secure grant funding by writing high-quality, accurate, and thorough proposals
  • Excellent written communication skills; capable of writing compelling narratives in support of a variety of programmatic areas
  • Demonstrated experience managing active grants including reporting
  • Exceptional attention to detail
  • Experience working in a variety of office environments, with positions of increasing responsibility and a demonstrated understanding of the role of fundraising in an organization, various methods of fundraising, prospect management, budgets, and best practices
  • Ability to manage grant application processes, calendars, and deadlines
  • Ability to efficiently and proactively manage projects, clearly set expectations and timelines, take and share notes, collaborate cross-departmentally to meet deadlines, and collect the necessary information from internal teams as part of the grant process: corporate development, program, accounting/finance, etc.
  • Ability to successfully work directly with funders and prospects in cultivation and stewardship activities
  • Knowledge of data management and record-keeping practices; experience working in Salesforce is preferred
  • Knowledge of fundraising prospect research methods, resources, assessment, and profile development
  • Ability to effectively plan and coordinate meetings, site visits, and other fundraising activities
  • Possesses strong interpersonal skills as demonstrated by compassionate, courteous, cordial, cooperative, and professional interaction with diverse groups of co-workers, external business partners, and the community
  • Experience and/or knowledge of one or more of the following topic areas is a plus: economic development, technology commercialization, innovation, entrepreneurship, STEM youth education, and/or workforce development

Embodies and Models Science Center Values:

  • Unity: Promotes one Science Center, united and guided by our mission.
  • Open Communication: Practices open communication by encouraging a diversity of ideas and recognizing the value of sharing opinions and experiences in our work.
  • Integrity: Creates an environment of trust and integrity. Honest and ethical in everything.
  • Impact: Works to make a meaningful and measurable difference in the lives of others.
  • Equity & Inclusion: Fosters an environment that embraces the strength in the diversity of our team and our community.
  • Innovation in Action: Committed to continuous learning and open to new ideas that drive positive change.


  • 3 – 5 + years of demonstrated experience in fundraising and project management. Experience with writing and managing applications for federal and state grants is a plus. Experience working with a university-sponsored research office is a plus. Experience with tech-based economic development preferred.
  • BA/BS degree from an accredited college or university in a related field of study or comparable work experience.

We are an Equal Opportunity Employer

Interested candidates should forward a resume and salary requirements to: Human Resources, University City Science Center 3675 Market Street, Suite 400 Philadelphia, PA 19104 or email

About the Science Center

The University City Science Center is Philadelphia’s premier catalyst of entrepreneurial activity, healthcare innovation, and economic growth. Established in 1963, the nonprofit has been recognized by The Brookings Institution as a best-in-class investor, mentor, and economic development partner for young technology companies. Working alongside industry partners and leading research and academic institutions across the globe, the Science Center has supported over 1,000 early-stage companies. Today, the organization advances healthcare innovation from idea to the marketplace through startup support services, allocating capital, gathering the innovation community, and building inclusive STEM pathways for Philadelphia youth and adults. For more information visit or follow us at @UCScienceCenter.