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Grants Compliance Manager

The Grants and Compliance Manager will work under the direction of the Director, Government and Community Relations to assist the organization in growing the federal fundraising capacity at the Science Center. The Grants and Compliance Manager will be responsible for proactively conducting federal grant prospect research, maintaining, and implementing the Federal Grant Submission and Management Process with cognizant departments, ensure compliance with guidelines and reporting on grants submitted and secured.

It is anticipated that the Grants and Compliance Manager will have experience with federal funding and submissions from a variety of agencies, will understand A-133 and CFR 200 budgetary and compliance measures, will be familiar with the federal budgeting process and the hands on development of grant packages in conjunction with other departments and groups across the organization.

The Grants and Compliance Manager will be responsible for managing the federal development process and interfacing across the Science Center to develop comprehensive and complete reporting and packages as well as ensuring accurate and on time submissions of federal grants for the Science Center.

This position has external contact with funders, institutional funders, corporations, government officials, grant program officers, donors, and other organizational partners. This position has access to sensitive UCSC information and is expected to handle such information with integrity and professionalism.

Key responsibilities of this role include:

  • Manages federal grants submission process for the organization by leading project teams and tracking projects to ensure timely completion of planned submissions.
  • Seeks out new federal grant opportunities by conducting research and updating relevant Science Center staff by proactively searching and identifying relevant federal funding sources.
  • Manages the process of gathering input for federal grant development and ensures all departments provide necessary information for funding proposals in concert with the developed grant submission and management process.
  • Works to assemble and develop professional federal grant submission packages for identified opportunities. This will include active writing, copy editing and soliciting internal/external written inputs from relevant stakeholders.
  • Post Award, work to ensures all grant timetables and requirements are met by proactively working across units to review activities in compliance with award requirements and working to raise potential issues with compliance in a timely and meaningful manner.
  • Liaise with Accounting to ensure that compliance is maintained according to CFR200
  • Uses Salesforce CRM to track funding opportunities, generate reports, and otherwise track and quantify fundraising outcomes.
  • Facilitates the development of required reports to funders in compliance with award terms and tracks open grants to ensure timely reporting to all funders.
  • Supports compliance aspects of corporate development where necessary and as directed.
  • Completes special projects specific to the function of the department or as needed for the department as directed.

Knowledge, Skills, and Abilities:

  • Proven ability to secure foundation, corporate, and government funding by writing high-quality, accurate, and thorough proposals
  • Demonstrated experience in federal grant management and compliance for grant lifecycle across functions to include reporting, A-133 and CFR 200 budgetary and compliance measures, and other necessary components.
  • Excellent grant-writing and grants management skills
  • Excellent written communication skills, with exceptional attention to detail
  • Experience working in a variety of office environments, with positions of increasing responsibility and a demonstrated understanding of the role of fundraising in an organization, various methods of fundraising, prospect management, budgets, and best practices
  • Ability to manage government, corporate and foundation application processes, calendars, and deadlines
  • Ability to efficiently and proactively project-manage, clearly set expectations and timelines, and collaborate cross-departmentally to meet deadlines and collect the necessary information from internal teams necessary as part of the grant process: corporate development, program, accounting/finance, etc.
  • Ability to successfully work directly with donors and prospects in cultivation and stewardship environments
  • Knowledge of data management and record-keeping practices. Experience working on the platform and with sophisticated marketing automation tools (e.g., Predictive Response) is preferred
  • Knowledge of prospect research methods and resources
  • Proficient using Salesforce, iWave, Raiser’s Edge, or similar customer relationships management (CRM) platforms.
  • Ability to effectively plan and coordinate meetings, site visits and other fundraising activities
  • Understanding of UCSC’s mission, goals, and objectives and ability to work independently with a high level of energy and initiative, and contribute as part of a larger team
  • Possesses strong interpersonal skills as demonstrated by compassionate, courteous, cordial, cooperative, and professional interaction with diverse groups of co-workers, external business partners, and the community
  • Experience and/or knowledge of one or more of the following topic areas is a plus: economic development, technology commercialization, innovation, entrepreneurship, STEM youth education, and workforce development

The successful candidate will have 3-5+ years of demonstrated experience in grant writing, managing grant requirements, and interfacing with key donors. Experience with writing and managing applications for federal and state grants is a plus. Experience working with a university-sponsored research office preferred.

Bachelor’s degree (BA/BS) from an accredited college or university in a related field of study required. Broad knowledge of prospect management and other development best practices is a plus.

The Science Center offers a comprehensive employee benefit package which includes Medical, Dental, Short and Long-Term Disability, Flexible Spending, Life Insurance and 403(b) with a significant company match.

We are an Equal Opportunity Employer

Interested candidates should forward a resume and salary requirements to: Human Resources, University City Science Center 3675 Market Street, Suite 400 Philadelphia, PA 19104 or email

About the Science Center
Established in 1963, the Science Center is a mission-driven nonprofit that commercializes promising technology, cultivates talent, and convenes people to inspire action. With partnerships across top academic and research institutions, industry, and healthcare systems, the Science Center is helping life-saving technologies transition from bench to bedside and nurturing a workforce that supports a 21st century economy. For more information, visit and follow @UCScienceCenter.

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